7.10.045 Dealer recordkeeping of regulated property.
A. Secondhand dealers shall provide the police department with all information required by this section. The police chief shall require all secondhand dealers to complete a transaction report form to record their transaction. The transaction report form may request any information reasonably calculated to help the police chief identify the purchaser, the seller or the property associated with the transaction.
B. The police chief may designate the format for the transfer of information required in subsection A of this section and may direct that the information be provided to the police department by means of mail, the internet, or other computer media.
1. If the police chief directs that information be transmitted via the internet or computer media for all secondhand dealers, then the police chief shall require that a specific database system be used in order to ensure conformity among all secondhand dealers.
2. If, after establishing the format and requirements for the transmission of computerized reports of transactions, the police chief alters the required format, secondhand dealers will be provided at least 60 days to comply with the new format requirements. If a secondhand dealer is unable to implement the reporting system before the deadline, then the secondhand dealer shall submit a written request for additional time to the police chief before the deadline. The police chief may deny or approve the request depending on the reason for the request for additional time.
3. Secondhand dealers that are pawnbrokers only need to report new transactions.
C. Whenever a regular or occasional secondhand dealer acquires regulated property, the dealer shall obtain acceptable identification from the seller along with the seller’s current residence address.
D. A secondhand dealer shall complete a transaction report form at the time of the transaction. The seller shall sign the seller’s name on the completed form and declare that the seller is the owner on a declaration of proof of ownership form prescribed by the City. The secondhand dealer shall also take a photograph of the seller of the regulated property or take a photograph of the seller’s acceptable identification. The photograph shall show the face and shoulders of the seller. The seller shall not be photographed wearing any head-covering, dark glasses or similar object that obscures the seller’s facial features. The seller may wear untinted eyeglasses when photographed. The seller shall also provide a legible thumbprint on the transaction report form. The thumbprint shall be of the thumb of the right hand, unless the thumbprint is impractical to obtain. If the right-hand thumbprint is impractical to obtain, the seller shall provide a legible thumbprint of the left hand. If the seller cannot provide a thumbprint, then the secondhand dealer shall note the reason on the transaction report form.
E. If a secondhand dealer is required to record an acquisition of regulated property from a seller on a transaction report form, then the secondhand dealer shall assign a unique number, letter, symbol or identification mark on each article of regulated property. This unique number, letter, symbol or identification mark shall appear both on the transaction report form and, while the article is possessed by the secondhand dealer, on the article itself. The secondhand dealer shall also take a photograph of the regulated property at the time of the transaction and attach that photograph to the transaction report form.
F. Secondhand dealers shall mail or deliver to the police chief the original of every transaction report form completed on a given day at the end of the business day to which the transaction occurred.
G. The police chief may provide copies of the report to other law enforcement agencies. The entire transaction report form is subject to public disclosure pursuant to Oregon public records law. [BC 7.10.045, added by Ordinance No. 3774, 6/24/91; amended by Ordinances No. 4190, 1/28/02, Ordinance No. 4749, 1/8/19]