2.11.025 Meeting time, frequency, and location.
A. Regular Meetings.
1. In General. The city council shall set a regularly scheduled time for its regular meetings through council resolution. If a majority of council members individually make a request to the city recorder to cancel a regular meeting, the meeting may be canceled; provided, however, that the city council must hold a regular meeting at least once each month.
2. Round Table. The city council may hold a regular meeting that includes, but is not limited to, work sessions in which no final action is taken. Regular meetings that are primarily work sessions are meetings set aside for the city council to have an in-depth discussion of broader, strategic policy issues.
3. Recording. The city recorder shall electronically record all regular meetings. The city recorder may temporarily interrupt council proceedings if there is an equipment malfunction or other cause of short-term loss of recording.
B. Special Meetings.
1. Special meetings may be called by the city manager or by three or more council members. The council members who want to call a special meeting shall individually make a request to the city recorder. Special meetings shall be held at least 24 hours after the call is issued.
2. At a special meeting, only matters reasonably related to the meeting’s stated subject or subjects may be discussed.
C. Emergency Meetings.
1. Emergency meetings may be called by the city manager or by three or more council members with less than 24 hours’ notice. The council members who want to call an emergency meeting shall individually make a reasonable effort to contact the city recorder.
2. After the emergency meeting is called to order, the city council shall immediately identify why the meeting could not be delayed for 24 hours and the minutes of the emergency meeting shall specifically identify why the meeting constituted an emergency and was necessary.
D. Executive Sessions.
1. Only council members, the city manager, and persons specifically invited by the city manager or the city council shall be allowed to attend executive sessions. The city council may exclude a person invited if a majority of the city council moves to exclude that person from attending.
2. Representatives of recognized news media may attend executive sessions, other than those sessions during which the city council conducts deliberations with persons designated to carry on labor negotiations, or where the matter involves litigation and the representative of recognized news media is a party to the litigation.
3. Representatives of recognized news media in attendance shall be given an oral or written admonishment by the presiding officer prohibiting disclosure of the substance of any discussion during the executive session.
E. Recessed Meetings. The city council may have a meeting recessed to a later time or date; provided, however, that no recess shall be for a longer period than until the next regular meeting.
F. Location. Unless otherwise provided in city council’s published notice of its meetings, council meetings shall be held in council Chambers at City Hall.
G. Notice. The city recorder shall provide notice of all council meetings in accordance with Oregon’s Public Meetings Law.
H. Attendance. A council member shall provide reasonable notice to the city recorder if the council member will be unable to attend a council meeting. Under the Beaverton Charter, a council member may be removed from office when a council member fails to participate in at least one council meeting within a 60-day period without notifying the city council. [BC 2.11.025, added by Ordinance No. 4764, 6/11/19; amended by Ordinance No. 4794, 12/1/20]